{"id":511,"date":"2026-11-09T17:45:55","date_gmt":"2026-11-09T12:15:55","guid":{"rendered":"https:\/\/www.forensicsware.com\/blog\/?p=511"},"modified":"2026-11-09T18:03:05","modified_gmt":"2026-11-09T12:33:05","slug":"convert-multiple-emails-to-pdf-in-bulk","status":"publish","type":"post","link":"https:\/\/www.forensicsware.com\/blog\/convert-multiple-emails-to-pdf-in-bulk\/","title":{"rendered":"How to Convert Multiple Emails to PDF in Bulk?"},"content":{"rendered":"

Hi my name is Daniel and I am a paralegal in Denver, Colorado. Last night I got a call from my attorney. He asked me to send over 1,400 client emails as PDFs and I had no idea how to convert multiple emails to PDF in bulk<\/b>. I have tried printing them one by one in Outlook and it took me almost three hours to finish just about 60 emails. I also observed that half of the PDFs have no attachments in them and the file names are all \u2018Re: Contract\u2019. I do not have days to do this task. Is there any faster way please suggest to me?<\/p>\n

If you feel that Daniel\u2019s situation matches your own then you are in exactly the right place. There are many people who want to know how to convert multiple emails to PDF in bulk<\/b> for legal files, tax records, HR cases or simple backups and if you think using Outlook makes it all easy for you then wait it is not as you are thinking. In this simple guide we will explain to you some manual free methods that can work. Also you will know where it will not work and what you can do to successfully save multiple emails as PDF with attachments<\/b> using a dedicated tool.<\/p>\n

Summary:<\/b> Outlook has no one click button<\/b> to convert multiple emails to PDF. You can select a few emails and then use Print > Microsoft Print to PDF<\/b> option but this works only if you have few emails and it does not include any attachments and also gives you little control over file names. If you want to convert emails to PDF in bulk with attachments<\/b> simple solution is to use a dedicated tool that allow you to add PST, OST, MSG, EML, MBOX and other email files with preview option and allow to exports selected emails or whole folders to PDF in one batch.<\/p><\/blockquote>\n

Interesting Key Facts to Know!<\/b><\/p>\n

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  1. Manual Way:<\/b> You need to select emails in classic Outlook \u2192 File > Print \u2192 Microsoft Print to PDF<\/i><\/b>. This is good if you have 5 to 20 emails only.<\/li>\n
  2. Attachments:<\/b>This “Print to PDF” option only captures the body of the message and here attachments must be saved separately.<\/li>\n
  3. New Outlook and Outlook on the web:<\/b> These options do not allow you to print multiple selected emails at once so you will need to repeat the process for each email individually.<\/li>\n
  4. Bulk way:<\/b> If you have larger files then the best approach for you is to use a dedicated converter that can read your email files directly and export them to PDF in batches.<\/li>\n
  5. Best practice:<\/b> You must always keep backup of your original PST\/OST\/MSG files before converting multiple emails to PDF in bulk<\/b>.<\/li>\n<\/ol>\n
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    What you\u2019ll learn Hide<\/a><\/div>\n
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    1. Why Save Multiple Emails as PDF?<\/a><\/li>\n
    2. Why Choose PDF for Email Records?<\/a><\/li>\n
    3. How to Convert Multiple Emails to PDF at Once Using Outlook<\/a><\/li>\n
    4. Manual Method for Outlook on the Web and New Outlook<\/a><\/li>\n
    5. Drawbacks of the Manual Method<\/a><\/li>\n
    6. Convert Multiple Emails to PDF in Bulk Using Dedicated Converter<\/a><\/li>\n
    7. Frequently Asked Questions<\/a><\/li>\n
    8. Conclusion<\/a><\/li>\n<\/ol>\n<\/div>\n<\/div>\n

      Why Save Multiple Emails as PDF?<\/b><\/h2>\n

      As we know emails are not always safe in the inbox they could be deleted, your mailbox might be closed or perhaps your old computer could be replaced. So a PDF is easy to open on any device that\u2019s why many people choose it for long term copies. Below you can find some of the most common reasons:<\/p>\n