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How to Convert MSG Files to PDF with Attachments – With Best Solution

Outlook MSG files to PDF file
Written By Sambita 
Anuraag Singh
Approved By Anuraag Singh  
Published On Nov 3rd, 2023

As we know Microsoft Outlook widely used email client to manage emails and other data around the globe. On the other hand, PDF file format used for legal, official, and personal work so, there are huge numbers of users who want to convert MSG files to PDF with attachments. Hence, this blog is all about how to export MSG files into Portable Document Format. So, keep viewing the blog till the end, and know about the most reliable solution for the conversion.

Table of Content

  1. Overview MSG file
  2. Overview PDF File
  3. Causes Behind Outlook MSG files to PDF file
  4. Export MSG Files to PDF with Outlook & Word
  5. Export MSG Files to PDF With the Print Option
  6. Export MSG file to PDF with Attachments
  7. Beneficial Features of the Application
  8. Final Verdict
  9. FAQ’S

What is an MSG File?

MSG File format provided by Microsoft Outlook which used to store messages respectively. This MSG file format created in compound file binary format and it needs a MAPI app to view the streams.

What is a PDF File?

Portable Document Format is a file format is a binary file format that has all the features to save documents an electronic copy so, the users can easily view, edit and share with anyone. It is a platform-independent file format. So, you can view this file format on any device like Mobile, Tablet, iPad, and Desktop.

Technical Reasons for Outlook MSG Files to PDF Files with Attachments

  • Without Outlook you are not able to view the MSG. But PDF is platform-independent so you can view it on any device and anywhere.
  • PDF provides password protection features to secure your document.
  • It is the best file format that used by most of the individual’s users and organizations to share confidential and official documents.
  • If you have a large PDF file then, you can compress it.
  • PDF files are used by most data forensic investigators to investigate the case or to submit email evidence in court.

Method 1: Export MSG Files to PDF with Outlook & Word

This segment contains the best way to convert Outlook MSG files into PDF format. Follow the below-mentioned steps:

  • Initially, choose the MSG file and open it in MS Outlook or choose any email in Outlook.
  • Then, go to the File menu of MS Outlook.
  • Now, choose the Save As option.
  • After that, save the file at the needed destination in .html format.
  • Browse to that location, right-hit on that .html formatted file, and Open With Microsoft Word.
  • Now, go to the File menu of MS Word and choose the Save As option.
  • Then choose .pdf format to save the file into PDF format.
  • Finally, your Outlook MSG saved as PDF files.

Method 2: Export MSG Files to PDF With the Print Option

The Print option available in Microsoft Outlook allows users to download the email messages of Outlook as a PDF file. Follow the below-mentioned steps below:

  1. Go to the MSG file destination and right-hit on it.
  2. Choose the Open with option and opt for Outlook.
  3. Here, users will find that their files are opened in the Outlook application.
  4. Then, go to the file and choose the Print option.
  5. Click on Print Options.
  6. Select the MS Print to PDF option and click on Print.
  7. Set the location and file name. Click on Save.
  8. And your Outlook messages are Exported into PDF files.

Best Way to Convert MSG Files to PDF with Attachments

There is no manual method available for the conversion so, it is always recommended by IT experts to use some trusted and reliable solution i.e. MSG Viewer Pro Tool. The Software has some advanced features that make the migration process very effective and so easy task. Along with that, this tool is capable of converting MSG files to PDF with attachments.

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Impressive Features of the Tool

The tool has some advanced features, which are listed below:

  • Maintain Original Folder Structure – This Tool is capable of preserving the folder structure hierarchy throughout the conversion. Apart from that, the developer of this Software developed it in such a way that not even a single bit of data was modified during the conversion of MSG files into PDF.
  • View Emails in Multiple Mode – The tool provides various preview mode that helps users view their data item in different preview modes like Normal Mail View, Hex, Properties, Message Header, MIME, HTML, RTF, and Attachment. So, the users can select the data to be migrated with the help of preview mode.
  • Option for Name Conventions – The software gives the option of different naming convention styles like Subject, Subject + Date (DD-MM-YYYY), Date (YYYY-MM-DD) + Subject, Autoincrement, etc. Hence, the users can select any of the naming styles to save the resultant PDF file.
  • Advanced Search Option – This Tool gives an Advanced Search option, one can easily search for a particular MSG email among multiple MSG emails. And user can use a search filter like AND/OR operators to get more specific results. Users also add a filter like Subject, CC, to BCC, and, Sender Name, etc.
  • Maintain Original Folder Structure – It is capable of preserving the original folder structure during the conversion process. It means there is not even a bit of data modified when a user converts MSG files to PDF with attachments.
  • Capable of Auto-Locating the MSG File – This Tool designed in a way that it has an interface like Windows Explorer and has the capability of directly locating the folder comprising of a hundred or more MSG files.
  • Export Selective Data Items – This Software has a very useful feature to select the multiple MSG files, which are to be saved in PDF file format. So, you just need to select the Microsoft Outlook messages files and the software will export the data in PDF file format.


In this blog, we have discussed the best and most reliable solution to convert MSG files to PDF with attachments. So, to get the best and most effective result go through the blog and also get your license for the Tool, and complete the convention process of MSG into PDF files without any data loss.

Few Questions Asked by Users

Que. Is it possible to convert MSG files into PDF with the manual method?

Ans. Yes, it is possible with a manual solution to convert MSG files into PDFs. But, it has some limitations. However, users can try automated tools to export MSG files into PDF format.

Que. Can I convert MSG files into PDFs with attachments with an automated solution?

Ans. Yes, this tool is specially designed to export MSG files into PDF file formats instantly without any issues.